By Laws

May 13, 1992 (Revision August 23, 2006)

A. PURPOSE OF THE GROUP

1. The purpose of the Vermont Midrange User Group is to provide a vehicle for the exchange of information relating to the AS/400 for the common good of the membership.

B. POLICY

1. It shall be the policy of this group to promote the free exchange of ideas, concerns, approaches, and solutions among the membership, and to provide a focal point through which to facilitate items of common concern with IBM.

2. Presentations by vendors offering AS/400 related products will be encouraged. It shall be the policy of this group to restrict direct sales approaches, price quotations, or other sales solicitation techniques during vendor presentations.

C. PROCEDURE

1. This group shall operate under the following general procedures:

      a. The operating year shall be from November 1st through October 31st of the following calendar year.

      b. There will be a one day technical conference held in the fall. A joint meeting with NH is held in early summer.

      c. Voting for Officers will be done at the fall technical conference.

      d. Each conference/meeting will have speakers with topics published on the website before the meeting. Speakers will be drawn from the membership and from individuals, groups, or vendors outside the membership.

      e. A fee will be assessed each attendee to cover the costs of the meeting and conference and to offset routine operating costs.

      f. It shall be the primary responsibility of the officers to plan, arrange, and operate all meetings and activities of the group, including topics, themes, and locations of each meeting. Membership involvement will be encouraged through the use of volunteer committee members such as Newsletter Coordinator, Program Coordinator, Regional Liaisons and any other such positions or committees necessary as determined by the Officers.

      g. These by-laws may be amended at any annual meeting by a majority vote of the voting membership of record, or at any special meeting set up by the Officers, provided that 30 days notice to voting members has been given.

D. MEMBERSHIP

1. Any individual on the group's current mailing list shall be considered a member. The officers shall have the authority to remove an individual from the membership list for just cause. Membership shall be determined and maintained by individual, not by company or organization.

E. OFFICERS

1. There shall be no limit to the number of terms an individual may hold an office. Any member shall be eligible to hold any office.

2. The Officers shall be responsible for all expenditures. Any expenditure exceeding $200.00 must be approved by the Treasurer and the President.

3. No Officer shall receive permanent compensation in any form from this group. However, upon presentation to and approval by the Officers, certain extraordinary expenses of the officers may be reimbursed. Such expenses must be documented and must have been incurred on behalf of the group's business activity.

4. There shall be five Officers: a. President (elected) b. Vice President (elected) c. Treasurer (elected) d. Secretary (elected) e. Immediate Past Officer (appointed)

5. The President shall be the Chief Executive Officer and shall have the general powers and duties of supervision and management typically vested in the office of President of a corporation. The President shall preside at all meetings and shall have general supervision of the group's business and activity.

6. The Vice President shall have such responsibility as assigned by the Officers. Duties shall include coordinating all notices concerning meetings and associated correspondence as directed by the President, and some duties inherited by the position. The Vice President shall also preside over all meetings in the absence of the president.

7. The Treasurer shall have custody of the group's funds and securities, and shall keep full and accurate account of receipts and disbursements. The Treasurer shall deposit funds in the name of the group in such depositories as designated, and shall render to the officers an account of all transactions and the financial condition of the group at their regular meetings.

8. The Secretary shall preside over meetings in the absence of the President and Vice President. The Secretary shall record all business proceedings of the meetings, and of the Officers in a Book of Record to be kept for that purpose.

9. The Immediate Past Officer shall act in an advisory role to the new slate of officers. This position shall be appointed by the newly elected Officers.

10. Any Officer may be removed from office via a majority vote of the membership for just cause.

F. TERMINATION

1. This group may be terminated and abolished following a 2/3 vote of the voting membership of record via secret ballots. Upon termination of this group all monies residing in the treasury after payment of or provision for debts and liabilities, will be paid over to charitable corporation(s) qualifying as exempt under the provision of Section 501(c) of the U.S. Internal Revenue Code or corresponding provisions of subsequently enacted federal law.

This document has been available on-line since January 5, 1998.